Article Submission Guidelines

1. Papers should be emailed to

2. Papers should be in English or French

3. Papers submitted to HSR for publication should not be under review with another journal

4. The first page of the manuscript should contain:

  • The title
  • The name(s) and institutional affiliation(s) of the author(s)
  • The address and e-mail address of the corresponding author
  • An abstract of 150 words
  • A biography 150 words
  • 6 keywords

5. Articles should be approximately 5,000 to 7,500 words, excluding bibliography. Reviews should be less then 2,000 words.

Format and delivery of the manuscript

Information for authors and editors


To facilitate an efficient production process we kindly request all authors to prepare their manuscript according to a standard format. In this document you find all the necessary information about our Standard format. For the delivery of the manuscript files we also use a standard procedure, as well for the digital delivery as for the delivery in out-print. Further in this document you find practical guidelines about the Delivery of the manuscript files.



The text corpus


General rule

  • The text should be delivered as ‘flat’ as possible, preferably without lay-out
  • Whatever style you use, please use it consistently
  • Limit the use of subtitles, if possible to 2 levels below the main title of the contribution


  • Deliver the text in a recent version of MS Word
  • Page setting: A4 format with (minimum) 2 cm margins on all four sides
  • Always use one font and size, preferably: Times New Roman, 12 pt.
  • Use line spacing 1,5 throughout
  • Justify your text on the left only
  • Switch off the MS Word automatic hyphenation function
  • Words you like to have in italic or in bold have to be written this way in the text
  • Your manuscript must be numbered consecutively from the first to the last pages


  • Complete sentences has to be placed within “double quotation marks”
  • Partial quotations has to be placed within ‘single quotation marks’
  • Quotations running over more than one line: start each line with an indent on the left so that the quotation becomes a separate text block
  • Partial quotations keep their place within the running text corpus
  • Omissions in quotations are mentioned with rounded brackets (…)
  • Additions and clarifications are placed within square brackets […]

Attention: for every inclusion of text fragments, images and data under copyrights, the author has to request and receive permission of the original author or rightful claimant. The author and not the publisher is responsible in this respect.  

Special words

  • Foreign words are placed in italic or within ‘single quotation marks’, as the author prefers
  • In case of an edited volume: please contact the editors for the use of a uniform style
  • Specific terms are placed within ‘single quotation marks’


  • Use dashes


  • Use one hard return in the body of the text only to end a paragraph. In all other cases, let the text automatically wrap around
  • Indicate new paragraphs with a tab, not with an extra blank line


Attention: the first paragraph after a chapter title, quotation, blank line or (sub)heading is not indented.



  • Use the MS Word note function
  • Notes should always be grouped at the end of the manuscript or at the end of each chapter/contribution; even though they are formatted as footnotes in the book!
  • For notes, references and the bibliography you use a uniform style and chose the system that is standard within your research field

Attention: In case of an edited volume with contributions of several authors, it is the task of the editor(s) to  deliver a uniform bibliography and note system. At best the contributors are informed by the editor(s) in advance about the system that will be used in the volume.

Notes and Harvard-style References/Bibliography

  1. Notes should be placed at the end of each page. Do not use footnotes, except where explicitly recommended.
  1. Note numbers should appear as superscript numbers in the text and be numbered sequentially, starting from one within each chapter.
  1. Notes should always be double-spaced and the same point size (12pt) as the main text.
  1. Reference and bibliographical lists must always be arranged in alphabetical order by author. Titles of books and journals must be underlined for later conversion to italics.
  1. Our preferred style for referencing is as follows: author and initials, date of publication, title, place of publication, name of publisher. Please ensure that it is consistent throughout the notes, references and bibliography.


Pike, K. L. (1967). Language in Relation to a Unified Theory of the Structure of Human Behaviour (revised edn). The Hague: Mouton.

Makkai, A. and Lockwood, D. G. (1973). Stratificational Linguistics: A Reader. Tuscaloosa: University of Alabama Press.

Veltman, R. (1982). ‘Comparison and intensification: an ideal but problematic domain for systematic functional theory’, in J. Benson and W. Greaves (eds), Systematic Perspectives on Discourse. Norwood, NJ: Ablex, pp. 15–32.

NB Note use of capitalization in book titles (including subtitles) and initial cap only in articles.


Halliday, M. A. K. (1961). ‘Categories of the theory of grammar’. Word, 17, 241–92.

Lamb, S. M. (1964). ‘The sememic approach to structural semantics’, American Anthropologist, 66, (3), Part 2, 57–78 (reprinted in Pike, 1967).

Conference papers

 Published paper:
Gouadec, D. (2001). Training translators: certainties, uncertainties, dilemmas, in B. Maia, J. Haller and M. Ulrych, (eds.) Training the language services provider for the new millennium: proceedings of the III Encontros de Tradução de Astra-FLUP, Universidade do Porto, 17 March. Porto: Universidade do Porto, 31-41.

Paper published online:
Said, M (2006). ‘Reading the world In Fethullah Gulen’s educational philosophy’, Second International Conference on Islam in the Contemporary World: The Fethullah Gülen Movement in Thought and Practice, Southern Methodist University, Dallas, Texas, 4-5 March. Available at: (Accessed 26 March 2013).

Unpublished paper:
Scollo, M. (2012). Antiguan contrapuntal conversation in the Bronx, New York. Paper presented at The ethnography of communication: Ways forward, Creighton University, Omaha, Nebraska, 10-14 June, unpublished.


Web document:
Department of Industry, Tourism and Resources (2006). Being Prepared for an Influenza Pandemic: a Kit for Small Businesses, Government of Australia. Available at: (Accessed 28 February 2009).

Byrd, K. (2013) Report on Sufi-Yogi Dialogue. Available at: (Accessed 1 March, 2013).

Dialogos (n.d.) Create inspired futures. Available at: (Accessed 26 March 2013).

(Please use ‘n.d.’ to indicate that no date for the document or webpage is available, both in the in-text citation and in the bibliography.)

NCVO (2013) Budget 2013: NCVO’s Response. Available at:’s-response. (Accessed 26 March 2013).

Newton, A. (2007) Newcastle toolkit, Angela Newton blog, 16 January. Available at: (Accessed 23 February 2007).

Newspaper articles

Independent, The (1989). Limits to mutual tolerance (editorial), The Independent, 18 February.

Jones, J. (2013.) Life and death in Pompeii and Herculaneum – review, The Guardian, 26 March. Available at: (Accessed 26 March 2013).

1.Every work quoted from or mentioned in the text must be included in the reference/bibliography. Please check that all references are present, and that dates in the text and in the references are identical.

2.Where there are two or more works by the same author in the same year, they should be distinguished by 1997a, 1997b, etc.

3.Never carry the use of op. cit or ibid. over from one chapter to another.

4.When quoting a work by two or more authors, use et al. in the text, but give all the authors’ names in the references/bibliography.

5.Works should be cited in the text by the name/date system: that is, give the author’s surname, year of publication and the page reference immediately after the quoted material, i.e. (Jones 1998 : 64).

6.Include page reference numbers for all direct citations.


1.Permission must be obtained if you want to quote at length from another author’s work or use an illustration previously published. Please note that obtaining permissions can be a lengthy process, and should therefore be initiated well before the final manuscript is submitted to Publisher. Please refer to copyright holder’s website/information: they may have forms or templates for requesting permission. If they provide no specific information on submitting requests, a standard permission request letter is available from us and should be used when approaching the copyright holder.

2.Permission to use all copyright material must be cleared in advance of sending us the final typescript, and written evidence that such permission has been granted and any fee requested has been paid must be supplied.

3.Items requiring permission are:

  • Text (prose) extracts of more than 400 words, or a total of 800 words from the same volume if there are several shorter extracts (not more than 300 words each).
  • An article in a journal that comprises more than a third of the original
  • More than one line of poetry
  • More than one line of a song lyric, hymn or dramatic work, including film scripts
  • To fall within fair dealing guidelines, extracts must be used for the purpose of ‘criticism and review’ and fully referenced.  Epigraphs do need permission.
  • Pictures or any other artwork, including line drawings, if taken from another source.
  • Use the following as a guide for when permission to reproduce must be obtained:


  • For the preparation of an index or register you have to highlight the words you want to include on the first proof-sheets of the manuscript
  • To generate an index or register automatically, you need to contact the publishing house in advance before submission of the final manuscript


  • Tables should be compiled using tabs (as few as possible); not spaces!
  • Keep in mind: the maximum width of the table on the page is 12 cm


  • Figures should have a minimum resolution of 300 DPI in the format in which they have to be printed
  • Figures will only be printed in black and white, unless other agreements have been made with the publisher

Text corpus

  • Tables, graphs, and figures are not included in the body of the text, but should be delivered in a separate file
  • In the body of the text you indicate clearly within square brackets where the table/graph/figure should be inserted
  • Use the same numbering in the separate file as in the body of the text. This reference consists of the number of the chapter and the order of rank. For instance: [figuur 1.1]
  • Deliver the complete and final text corpus as well in a MS Word-file, as in a PDF-file (if possible)
  • Deliver a complete paper print-out of the text corpus; this out-print should be printed on one side and be delivered in loose leaf form, without staples or paperclips. There should be no difference between the digital and printed version

Attention: Make sure you deliver the final manuscript. Later, you will have the opportunity literally to dot the i’s and cross the t’s. But there is no further opportunity for rewriting, moving, completing or adding texts.  

  • Cover

Deliver a separate file for the cover, containing the following information:

  • Complete title and subtitle
  • Complete and correctly spelled first and last names of the author(s)/editor(s) as they should appear on the sleeve
  • Suggestion for the jacket blurb text (approx. 150 words)
  • If available, suggestion for visual material (can be enclosed)
  • Two-line CV for the author(s)/editor(s) (approx. 20-30 words)

Graphs and tables

 For the out-print:

Print each graph/table out on a separate page; the print quality is not important here. Put the out-prints between the pages of the text corpus where they have to be placed.

In the digital file:

Place each graph/table on a new page in your file ‘Graphs/Tables’.




For the out-print:

Print each figure out on a separate page; the print quality is not important here. Put the out-prints between the pages of the text corpus where they have to be placed.

In the digital file:

Place each figure on a new page in your file ‘Figures’.

The image files should be JPEG, TIFF or EPS.


Subscripts accompanying graphs/tables/figures should be delivered in a separate MS Word-files, in the correct sequence and with the correct numbering.